How to Lower Federal Tax Bill by Keeping Good Records

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Lower Federal Tax Bill by Keeping Good  Records

How to Lower Federal Tax Bill by Keeping Good Records

This will especially help you if itemize deductions.

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Step 1 of 21

The reason you keep tax related records is to reduce your tax burden. You must document your deductions if the IRS challenges your reported numbers. Some suggestions on how and why to do this follow.

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This 1040 tax form is not as frightful as it seems - good records make it less of a challenge.

This 1040 tax form is not as frightful as it seems - good records make it less of a challenge.

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You generally don't need to keep your pay stubs since you get a W2 form from your employer that documents all the income and tax withholding information and some other information for your return.

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Once you figure your adjusted gross income (amount that your tax is figured from) , some deductions and credits are applied. Itemized deductions are a major consideration.

Once you figure your adjusted gross income (amount that your tax is figured from) , some deductions and credits are applied. Itemized deductions are a major consideration.

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For calendar year 2011, you automatically get a $5800 deduction if single and $11,600 if married. A deduction of $8500 is allowed for head of household status. These amounts will change for 2012.

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To use this form (and therefore have a potential lower tax), you must have  deductions greater than the previous page lists for your filing status. So, what records support those deductions?

To use this form (and therefore have a potential lower tax), you must have deductions greater than the previous page lists for your filing status. So, what records support those deductions?

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The basic principal is to be "lean and mean" with your records - you don't need to keep EVERYTHING. What do you need to keep?

The basic principal is to be "lean and mean" with your records - you don't need to keep EVERYTHING. What do you need to keep?

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Medical payment records.

Medical payment records.

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MEDICAL/DENTAL EXPENSES: receipts for Dr bills paid, payments for glasses/hearing aids/medical appliances that are prescribed, any prescription (no over the counter drugs), medical insurance payments

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Mileage to the doctor's office and mileage to get prescriptions. Use the mileage from your home to the office or drug store. For 2011, the average rate was about 21 cents per mile.

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TAXES YOU PAID: income taxes or general sales taxes, real estate and personal property (cars, boats, RV's, motor cycles). These are the most common.

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There are some home itemized deductions, primarily interest and taxes. Some others are beyond this guide - refer to www.irs.gov for specifics.

There are some home itemized deductions, primarily interest and taxes. Some others are beyond this guide - refer to www.irs.gov for specifics.

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INTEREST YOU PAID: Home mortgage interest reported on a Form 1098 to you, mortgage insurance premiums. These are the most common. IRS has regs on other less common payments.

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Charitable deductions.

Charitable deductions.

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GIFTS TO CHARITY: donations to place of worship, United Way, nonprofits, goods to Goodwill or others, mileage (14 cents per mile). KEEP RECEIPTS FOR DONATED GOODS!! Cannot deduct for your time.

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CASUALTY/THEFT LOSSES: Beyond a simple discussion - reported from a FORM 4684

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JOB EXPENSES & MISC: Unreimbursed job expenses from FORM 2106 or 2106EZ, union dues, tax preparation fees, safe deposit box, work clothes, work tools consumed during the year, gambling losses.

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CAVEATS: Medical deductions must exceed 7.5% of gross adjusted income and misc. deductions must exceed 2% of gross adjusted income to become a deduction. Gambling losses can't exceed reported winnings

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It is beyond the scope of this guide to fully demonstrate how much you will save by itemizing deductions, but keep records, you will be glad you did. Topics on home business are also beyond this guide

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A labeled folder (labels of your choice) is the best way to keep the records organized and in a small place. Enjoy the record keeping and I hope this encourages to try to lower your tax burden.

A labeled folder (labels of your choice) is the best way to keep the records organized and in a small place. Enjoy the record keeping and I hope this encourages to try to lower your tax burden.

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There are many items not discussed here and beyond this simple guide. I estimate that this guide could help 90% of tax filers. I plan on writing more simple guides later in the year. Any ideas?

You're Done

Check out other guides by this author!

Retired Federal employee. Currently part time income tax preparer. Six fantastic grandchildren.

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9 Comments
Supplies

Good filing system

Willingness to keep records

Know what to keep

Amy Feinstein

Yea you are right. Those are more specialty uniforms and safety equipment. Construction workers can also deduct steel-toe boots. But most people think that the polo or t-shirt with the company logo on it that they have to wear is deductible and it's not. That's what I was referring to.

Amy Feinstein 12 months ago

Mike Turvey

Amy - IRS says you can deduct the cost and upkeep of work clothes IF you must wear them as a condition of your employment and the clothes are not suitable for everyday wear. They mention for examples of workers who may be able to deduct the cost and upkeep of work clothes are: delivery workers, firefighters, health care workers, law enforcement officers, letter carriers, professional athletes, transportation workers, and musicians/entertainers. Sorry the answer is long, but this is straight from the IRS Pub 17. It just depends on your specific situation. So, you are basically correct.

(author) 12 months ago

Amy Feinstein

Thank you Mike for making this guide!!! So few people keep good records and there is a section in the code that allows the IRS to disallow your whole return if you don't have backup!!! And that means you get a really big bill!!

Amy Feinstein 12 months ago

Tonya @The Dieter's Academy

Great tips. I didn't know unreimbursed job expenses were tax deductible.

Tonya @The Dieter's Academy 12 months ago

Mike Turvey

Great idea Amy - thanks. I will do that towards the end of the year.

(author) 12 months ago

Amy Feinstein

And I suggest you do a snap guide on the earned income credit. About 25% of eligible people don't take it because they don't know what it is. It's free money!!

Amy Feinstein 12 months ago

Amy Feinstein

Careful with the work clothes deduction!! Most of what you consider work clothes are not deductible. Suits and dry cleaning, shirts with company logos (even if you are required to buy and wear them), and dirty work clothes for mechanics for example are NOT deductible.

Amy Feinstein 12 months ago

Brenda Hernandez

THANKS so MUCH !! Thats very Awsome of you to do this !!

Brenda Hernandez 12 months ago

Felicia Gustin

Thanks! I'm going to save all my medical & dental receipts now!

Felicia Gustin 12 months ago

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Janet Horton

My husband wants to know how long to hold on to different records, including tax returns.

Janet Horton 4 months ago

Janet Horton

This is nice and simple. We are nice but tend to complicate everything based on the endless "what if" floating around my tired brain. So this is helpful. It w

Janet Horton 4 months ago